Statutory organs

- General Assembly

The General assembly is the supreme organ of decision of the Federation. It fixes the general policy of the Federation, it elects and dismisses the members of council and appoints statutory auditor for a renewable mandate of three (3) years only once and fix his remuneration to proposal of the Council.

1) Place

The General assembly is every year held in one of the countries of the full members of the Federation according to a system of rotation between the African regions.
Following the Constitutive General Assembly, the first General Assembly is held at the country hosting the Federation.

2) Convocation

Members of the federation meet physically in the general assembly, convened by the chairperson, in the first half of each year. The agenda of the annual assembly must refer in particular to the following:

  • Consideration of the Federation progress report on the previous year, established by the Council and the report of the auditor on the federation relating to the same financial year ;
  • The renewal of Council members ;
  • The appointment of the auditor as well as determining his/her fees.

Other items may be submitted to the Assembly on a proposal of full members provided they have been notified one month in advance to the Council and approved by him.

Apart from the annual general assembly, the president of the Council, upon his/her decision, may convene the General Assembly to deliberate on issues of an urgent nature, without respecting the deadlines.

This assembly can also be called by the President at the request of members holding at least 2/3 of the votes.

Convocation letters indicating the agenda are sent to members of the federation by any means to ensure they are received two weeks before the scheduled date of this assembly.

3) Voting rights

a – Every full member in the general assembly has one voice.
b – Every member is entitled to vote in the General Assembly through a single representative.
c – Members who haven’t paid their dues are not taking part in the voting operations in the General Assembly.
The members holders of the same country and not being a member of a national association as indicated above appoint a unique representative who will have a single vote.

4) Quorum

The General Assembly deliberation is valid when the members present or represented have at least half of the votes held.
If, at a first assembly, the quorum is not reached, a second general assembly may be convened the next day. The deliberation in the assembly is then valid regardless of the number of votes held by the members present or represented.

5) Resolutions

The General Assembly may make decisions by resorting to a debate via videoconference or teleconference.
Resolutions go through after receiving an absolute majority of votes of the members present or represented.

6) Presidency – Secretariat

The General Assembly is chaired by the Chairperson or, in his/her absence, by one of the two Vice Presidents present.

The secretary’s functions are performed by the General Delegate of the federation or, failing that, by a member of the Assembly appointed by the President.

The Assembly’s bureau is composed by the President, two assessors and the secretary. The assessors are selected by consensus in the Assembly or by a show of hands.

7) Bureau

The Assembly’s bureau is composed by the President, two assessors and the secretary. The assessors are selected by consensus in the Assembly or by a show of hands.
8) Minutes
The deliberations of the General Assembly are recorded in minutes signed by the members of the Assembly’s bureau.
The resolutions adopted by the Assembly are binding on all members.

- Executive Board

The Council elects among his members, for a mandate of three (3) years, the President, two Vice-presidents and a Treasurer.

The President, Vice-Presidents, the Treasurer and the General Delegate constitute the Executive board.

The Executive Board so constituted can appoint for its works the Presidents of the member associations.

- Council

The Council elects among his members, for a mandate of three (3) years, the President, two Vice-presidents and a Treasurer. The President, Vice-Presidents, the Treasurer and the General Delegate constitute the Executive board.
The Executive Board so constituted can appoint for its works the Presidents of the member associations.
The President, Vice-presidents and the Treasurer cannot either be the same nationality or to belong to associations or establishments been similar to the same group.

1) Attributions

The Council determines the general policy of the Federation. He has broadest powers to act in the name of the assembly.

It examines all documents, proposals, thesis and what it receives from its members and decide on the steps to follow. It intervenes at the request of the parties to reach an amicable settlement of conflicts of interest that may arise between members of the federation and, failing that, through arbitration by the president, by one of the vice-presidents or by a third arbitrator appointed by the Council.

2) Composition

a – The Council consists of 9 – 21 people as leaders of full members.

As a derogatory clause, upon the President’s proposal and in addition to the 21 members, the Council may retain one to three person (s) chosen for their competence, their contribution to the federation and to the leasing industry. This designation is valid for a term of one year and can be renewed by the Council.

b – Members of the Federation can only be represented in the Council by their first leader or their second leader.

c – The representatives mentioned in ‘b’ above cannot combine this function with that of a representative of another Federation or body that may have conflicts of interest with the federation.

The General Delegate carries out the job of the Secretary of the Council. He/she does not take part in the vote.

3) Electing mode of members

Council members are elected from among the leaders of the associations which are members of the Federation at the level of zones (communities, markets or African regional unions) that own these Associations. Each zone shall elect 2 to 3 representatives.

The election thus conducted in each area is submitted by the Council at the next General Assembly for ratification.

Nominations are received by the Council one month before the date of holding the General Assembly.

4) Term of members in office

The members of council are elected for a term of three years, renewable only once.

5) Re-election of members

The Council is re-elected every year right after the expiration of the mandate of its members or their possible resignations. Retiring members may be reappointed once and only once.

Le Conseil est renouvelé chaque année au fur et à mesure de l’arrivée à échéance du mandat de ses membres ou de leurs démissions éventuelles. Les membres sortants sont rééligibles une fois et une seule.

6) Replacement of members

When an administrator is no longer part of the Council, the remaining members may temporarily fill the vacancy.

The appointment thus made is valid until ratification at the next annual assembly.

The mandate of the member whose appointment has been confirmed by the annual assembly ends with the mandate of the one that it replaces.

7) Quorum

The Council deliberation is valid if at least half of its members are present or represented.

They can take decisions by resorting to discussions via videoconference or teleconference.

Council decisions are taken by a majority of members present or represented. In case of a tie, the chairperson has the casting vote.

Council members are bound by professional secrecy.

All members of the federation are bound by the decisions of the Council under the same conditions as those of the General Assembly

8) Representation

In their absence, the members of the Council may be represented by another leader of the association he/she represents or another member of the Council of the Federation.

9) Voting procedures

During the Council’s deliberations, voting is done by show of hands. However, the secret ballot is right if requested by one of the members present or represented.

10) Convocation

The Council is convened at the initiative of the President or whenever one third of its members calls for it.

11) Presiding officer

Council’s work is always directed by the President or, failing that, by one of the two Vice-Presidents designated by him/her.

- General Delegate

The General Delegate is appointed by the Council upon proposal of the President who determines his/her duties.

The General Delegate must not belong to the staff of an association or institution of leasing.

The General Delegate is responsible for the implementation of action plans and the management of the federation under the supervision of the President.

He/she ensures the implementation of decisions of the Council and the General Assembly.

He/she provides the necessary contacts, for that purpose, with the members, the Administrators or professional organizations and African multilateral institutions.

The General Delegate is also in charge of :

  • The administrative and financial management of the federation ;
  • The receipt of correspondences, complaints or proposals of members ;
  • The drafting of reports and / or minutes of the deliberations and decisions of the Council, the Bureau and the General Assemblies;
  • The transmission of notifications or decisions of the Supervisory Authorities to the members of the federation;
  • The commitment to expenditure within budget ;
  • Convening committees and work groups established within the framework of the action plans adopted by the various institutions of the federation.