The General assembly is the supreme organ of decision of the Federation. It fixes the general policy of the Federation, it elects and dismisses the members of council and appoints statutory auditor for a renewable mandate of three (3) years only once and fix his remuneration to proposal of the Council.
1) Place
The General assembly is every year held in one of the countries of the full members of the Federation according to a system of rotation between the African regions.
Following the Constitutive General Assembly, the first General Assembly is held at the country hosting the Federation.
2) Convocation
Members of the federation meet physically in the general assembly, convened by the chairperson, in the first half of each year. The agenda of the annual assembly must refer in particular to the following:
- Consideration of the Federation progress report on the previous year, established by the Council and the report of the auditor on the federation relating to the same financial year ;
- The renewal of Council members ;
- The appointment of the auditor as well as determining his/her fees.
Other items may be submitted to the Assembly on a proposal of full members provided they have been notified one month in advance to the Council and approved by him.
Apart from the annual general assembly, the president of the Council, upon his/her decision, may convene the General Assembly to deliberate on issues of an urgent nature, without respecting the deadlines.
This assembly can also be called by the President at the request of members holding at least 2/3 of the votes.
Convocation letters indicating the agenda are sent to members of the federation by any means to ensure they are received two weeks before the scheduled date of this assembly.
3) Voting rights
a – Every full member in the general assembly has one voice.
b – Every member is entitled to vote in the General Assembly through a single representative.
c – Members who haven’t paid their dues are not taking part in the voting operations in the General Assembly.
The members holders of the same country and not being a member of a national association as indicated above appoint a unique representative who will have a single vote.
4) Quorum
The General Assembly deliberation is valid when the members present or represented have at least half of the votes held.
If, at a first assembly, the quorum is not reached, a second general assembly may be convened the next day. The deliberation in the assembly is then valid regardless of the number of votes held by the members present or represented.
5) Resolutions
The General Assembly may make decisions by resorting to a debate via videoconference or teleconference.
Resolutions go through after receiving an absolute majority of votes of the members present or represented.
6) Presidency – Secretariat
The General Assembly is chaired by the Chairperson or, in his/her absence, by one of the two Vice Presidents present.
The secretary’s functions are performed by the General Delegate of the federation or, failing that, by a member of the Assembly appointed by the President.
The Assembly’s bureau is composed by the President, two assessors and the secretary. The assessors are selected by consensus in the Assembly or by a show of hands.
7) Bureau
The Assembly’s bureau is composed by the President, two assessors and the secretary. The assessors are selected by consensus in the Assembly or by a show of hands.
8) Minutes
The deliberations of the General Assembly are recorded in minutes signed by the members of the Assembly’s bureau.
The resolutions adopted by the Assembly are binding on all members.